In our efforts to make sure that all of our valued designers and associates receive their full Zazzle earnings, we have made some small but very important updates to our Payment Settings page. We need your help to fully complete this information as soon as possible to ensure you receive your upcoming payments as scheduled.
We ask all designers and associates whose earnings are reported to the IRS (US designer/associates) to please complete this new section by March 30, 2015 to ensure there is no delay with your April 15th Payment. International designers/associates who have already properly submitted a W-8 BEN form do not need to take any action.
We’ve updated the Tax Information section of our Payment Settings page to more clearly define your personal information and your tax information for Zazzle earnings. You can easily find this page by clicking on the “Earnings” tab in your Zazzle account, and then clicking on “Payment Settings” from the left-hand menu under Payments.
Names: There are now two (potentially different) names that we need, relating to your payments: Your Payee Name, and your Legal Name.
- Payee Name: For the Payee Name field under the Payee Information section, you should enter the name that matches your PayPal account, if paid by PayPal, or the name to which you would like your check made out, if paid by check.
- Legal Name: If you are entering your tax information as an individual, you should fill in “Legal Name” with the exact name on your Social Security Card, and use your Social Security number for your tax ID. If you are entering your tax information as any other type of entity, please provide the exact Legal Name and Tax ID information you provided in your Application for Employer Identification Number (Form SS-4). For security purposes, we only show the last 4 digits of the tax ID. We suggest that you re-type the full 9 digits of your tax ID in case your tax ID has had a typo previously. What you enter for Legal Name and what you enter for Tax ID MUST match exactly what the IRS has on file for tax purposes.
You will not receive payment unless your Legal Name and the tax ID information completely matches what the IRS has on file.
What you should do:
- Fill it out now! The Legal Name field under the Tax Information section is a brand new section of our Payment Settings page, so it is currently blank if you have not yet logged in to your Zazzle account and made updates. All of our Zazzle designers and associates will need to log in to their Payment Settings page and fill in this new tax information section. Please complete this section by March 30th, 2015 to ensure there is no delay with your April 15th
- Double check your information. Now is the perfect time to double check your tax information, even if you believe it is already correct, to make sure there are no typos or mismatched information.
- If needed, verify with the IRS. If you are not sure of the exact Legal Name and tax ID number you should be entering, please call the IRS Business and Specialty Tax line at 1-800-829-4933.
How to properly complete this improved Payment Settings page
Under the Payee Information section:
Payee name: Enter your full name
Under the Tax Information section:
If you are registering your Zazzle account as an individual for payment and tax purposes, fill out this section with the following information:
Legal Name: Your full legal name as it appears on your Social Security Card
Select: “I am registering this account as an individual”
Social Security Number: Enter the complete Social Security number as found on your Social Security card
If you are a US resident registering as any other type of entity, fill out this section with the following information:
Legal Name: The exact name of the entity (such as a business name) which you have registered with the IRS
Select: “I reside in the United States, and am registering this account as a corporation, sole proprietor, partnership, non-incorporated non-profit organization, non-profit, or other company type. This entity is formally incorporated and checks are payable to the corporate entity.”
Federal Tax ID or Social Security #: Enter the complete tax ID or Social Security number as registered exactly with the IRS under the name you have entered for Legal Name
Most common errors
- Maiden name vs. married name. If you have recently changed your last name, most usually as a result of marriage (congratulations!), this may cause a mismatch in your Zazzle information. For example, if you have updated your name in Zazzle to reflect your new married name “Jane Johnson,” but your Social Security Number is still registered under your maiden name of “Jane Smith,” your tax information in Zazzle will not match and we will not be able to submit payment to you.
- Legal Name. If registering as an individual, you should ensure that the name you enter for “Legal Name” matches the name on your Social Security card. For example, if your Social Security number is registered under Jonathan Doe, entering “Jon Doe” in this field will be seen as incorrect.
- Business information vs. personal information. If you operate your Zazzle store as a business and are also using your personal information for your Zazzle payments, this can cause an error in our payment information as well. If you enter your personal name as your Legal Name, and then enter the tax ID number for your business, this information will not match. Alternatively, if you enter your business name as your Legal Name but enter your personal Social Security number for your tax ID, this will also be a mismatch that will prevent payment.